GP Fit Privacy Policy

1. Who We Are

GP Fit is a fitness tracking and coaching application operated by Grounded Performance LLC, doing business as Grounded Performance ATX ("we," "us," "our"). You can contact us at info@groundedperformanceatx.com or 12400 Amherst Drive, Unit 104, Austin, Texas 78727.

2. What This Policy Covers

This policy describes what information the GP Fit mobile apps (iOS and Android) and the GP Fit web application collect, how it is used, who can see it, and the choices you have, including how to delete your account.

3. Information We Collect

• Account information: your name, email address, role (member, coach, or administrator), your gym affiliation, and a securely hashed password. Accounts are created by your gym’s staff.
• Fitness and health information recorded by you or your gym: workout programs assigned to you, logged sets (weight, reps, time, distance, calories), personal records, body weight history, daily logs, goals, and challenge activity.
• Photos: progress photos and challenge photos that you choose to upload.
• Messages: communication between you and your coach inside the app.
• Technical information: session tokens that keep you signed in, your notification preferences, and data stored on your device so you can log workouts while offline.

We do not collect payment information in the app. We do not use advertising or third-party tracking tools.

4. How We Use Your Information

We use your information to provide and operate GP Fit: to show your workouts, progress, and analytics; to let your coaches program and support your training; to run leaderboards and challenges; to send service emails such as password resets; and to keep the service secure, including login lockout protections and session management.

5. Who Can See Your Information

• Coaches and administrators at your gym can see your training data in order to coach and support you.
• Access is limited by gym: staff at one gym cannot see another gym’s members.
• Other members can see limited information through leaderboards: your first name, last initial, gym name, and certain workout statistics.
• System administrators (superadmins) can access data across the system for support and administration.
• We do not sell your information, and we do not share it with advertisers.

6. Service Providers

We use a small number of service providers to run GP Fit: Replit (application hosting, database, and file storage), Resend (transactional email such as password resets), and Expo (mobile app build and notification services). These providers process data only to provide their services to us. We may also disclose information if required to do so by law.

7. Data Retention, Deactivation, and Deletion

• We keep your information while your account is active.
• Deactivation: your gym’s staff can deactivate your account, which blocks access but preserves your data. Deactivation is reversible.
• Deletion: you can delete your account at any time from the My Profile page in the app or on the web. When you confirm deletion, your account is disabled immediately. The production-default recovery window is 30 days. Signing in during that window starts a restore confirmation. After the recovery window, deletion becomes permanent: your identity, photos, and direct coach/member messages are permanently removed. After permanent anonymization, approved workout, exercise, session, personal-record (PR), program-assignment, numeric-challenge, and body-weight history remain only in de-identified form that is no longer connected to you.
• If you have questions about your data, contact us at info@groundedperformanceatx.com.

8. Security

We protect your information with encryption in transit, hashed passwords, role-based access limited to your gym, and login lockout protections. No method of transmission or storage is completely secure, but we work to protect your information appropriately.

9. Your Choices and Rights

You can view and update your profile information in the app or through your gym’s staff, control notifications on your device, deactivate your account through your gym, and delete your account as described above. Depending on where you live, you may have additional legal rights regarding access, correction, or deletion of your personal information. To exercise any of these, contact us at info@groundedperformanceatx.com.

10. Children

GP Fit is not directed to children under 13, and we do not knowingly collect personal information from children under 13. Members who are 13 through 17 need permission from a parent or legal guardian before the gym creates an account. The gym obtains that consent. If we learn that personal information from a child under 13 has been collected, we will respond as required by applicable law.

11. Changes to This Policy

If we change this policy, we will post the updated version with a new effective date. For material changes, we will provide notice in the app or by email.

12. Contact Us

Grounded Performance LLC (Grounded Performance ATX)

12400 Amherst Drive, Unit 104, Austin, Texas 78727

info@groundedperformanceatx.com

Questions? Email info@groundedperformanceatx.com.